Anyone else ever notice this Word feature?

[Dick Margulis <margulisd -at- comcast -dot- net>]

Folks,

I'm using Word 2000, and I don't know if this behavior occurs in older 
or newer versions. I've seen it before, but I just put two and two 
together and figured out what it means.

The subject is character styles vs. paragraph styles.

Suppose you've received a document that consists entirely of "Normal" 
style with manual overrides. You select a (whole) paragraph and assign 
it a named style, Body Text, for example. Now you place your cursor at 
the end of the paragraph and press Delete so that you join the following 
paragraph to the first one. Okay, the _paragraph_ style of the whole 
paragraph is now Body Text. But Word is still tracking the _character_ 
style of the second part of the paragraph as Normal with an override (or 
maybe without an override--it's sometimes hard to predict what Word is 
going to do in this situation).

Okay, highlight the whole paragraph.

The first part, highlighted, consists of white text on a black 
background. The second part, highlighted, consists of lavender text on a 
black background.

Now go back up to the style dropdown and select Body Text again. Voilà, 
the lavender disappears.

So here's the benefit of knowing about this. You can select the entire 
document and skim through it for lavender text. When you find some, you 
can apply the style you want to it, eliminating the override and thereby 
presumably reducing the complexity of the document and the likelihood of 
corruption.

Ain't that neat?

Maybe you've known about this for years, but I never saw it mentioned 
before. So I thought I'd bring it to folks' attention.

Dick
www.dmargulis.com




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