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RE: Word Troubles

Subject: RE: Word Troubles
From: "Fred Ridder" <docudoc -at- hotmail -dot- com>
To: jonnyben -at- gmail -dot- com, TECHWR-L -at- lists -dot- techwr-l -dot- com
Date: Thu, 08 Feb 2007 08:51:32 -0500

One trick that *might* make a difference in your case is whether
you included the last paragraph mark when you copied from your
old document. Word attaches (or maybe "embeds" is the better
word) the all sorts of formatting information (basically the whole
stylesheet plus other stuff) to that one symbol. If you copy that
final paragraph mark and paste it into a new document, you have
potentially broght along all the legacy styles and other junk that
you wanted to leave behind.

End-of-section marks (the double dotted lines in Normal view)
also have a lot of formatting embedded in them (e.g., the
headers and footers and page layout specs). This information
does not include paragraph styles, but it can be the source of
other unwanted legacy formatting and behavior.


From: "Jonny Benjamin" <jonnyben -at- gmail -dot- com>
To: TECHWR-L <TECHWR-L -at- lists -dot- techwr-l -dot- com>
Subject: Word Troubles
Date: Thu, 8 Feb 2007 14:17:03 +0200

Hi all,

In an attempt to clean up a Word document, I created a brand new template
containing the styles I need, attached a new document to this new template
and then copy and pasted the contents from the existing manual. The new
creation still carried over all the extraneous styles that Word seems to
create at whim.

What would be the best approach to create a "clean" document and why does
Word seem to create new unwanted styles as my colleages claim? In any
event, it's my job to clean them up. Alternatively, if someone could point
me to online resources dealing with this issue. (I just want to point out
that I have had the good fortune of not having to work with Word as my main
authoring tool for the past 13 years as a TW but at my new company it is the
tool of choice for all documentation needs).

Thanks,

Jonny Benjamin
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^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Create HTML or Microsoft Word content and convert to Help file formats or printed documentation. Features include single source authoring, team authoring,
Web-based technology, and PDF output. http://www.DocToHelp.com/TechwrlList

Now shipping: Help &amp; Manual 4 with RoboHelp(r) import! New editor,
full Unicode support. Create help files, web-based help and PDF in up
to 106 languages with Help &amp; Manual: http://www.helpandmanual.com

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References:
Word Troubles: From: Jonny Benjamin

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