Re: Managing your project email

["Mike Starr" <mikestarr-techwr-l -at- writestarr -dot- com>]

Most email clients will not only let you create folders but the folders 
themselves can have subfolders. In addition, you can assign categories to 
both messages you receive and messages you send. One of the things I do is 
always make sure I move the messages I send from the "Sent mail" folder to 
the project folder. You may be able to automate that with Outlook... you can 
have message rules that move email messages to a specific folder and you can 
tell Outlook to automatically file replies to messages in the same folder as 
the original message.

Mike
--
Mike Starr                            WriteStarr Information Services
Technical Writer   -   Online Help Developer   -    Website developer
Graphic Designer    -    Desktop Publisher   -       MS Office Expert
Phone: (262) 694-1028 - Tollfree: (877) 892-1028 - Fax:(262) 697-6334
Email: mike -at- writestarr -dot- com      -      Web: http://www.writestarr.com

----- Original Message -----
From: "Nancy Allison" <maker -at- verizon -dot- net>
To: <techwr-l -at- lists -dot- techwr-l -dot- com>
Sent: Thursday, July 12, 2007 8:44 AM
Subject: Managing your project email

> When I've been on a long project, say, repeatedly revising the same
> documentation over a period of several years, I am loathe to delete the
> email messages about that project. You never know what will turn out to be
> useful after a project has taken a few twists and turns.
>
> I use Outlook, and I use a rule to store all email in a project folder. I
> also use the archive feature. But, these tools give me huge folders of
> messages, that's about it. I can use the Search feature -- but the
> terminology AND senders are often the same over the course of a long
> project, and there's little that can specialize a search enough to provide
> only good hits.
>
> I am currently investigating if I can assign Categories to incoming mail,
> and that may be a solution. But I'm still not crazy about the huge 
> grab-bags
> of messages.
>
> Do any of you use second-party tools for managing your email? How about a
> tool that converts large batches of emails to editable text files --  
> that's
> file*s*, not one lengthy file of all messages in a directory. I've managed
> *that* result for myself . . .
>
> Also, having converted the email to text files in a regular directory, is
> there a way to keep attached documents stored with their text message 
> files?
> Occasionally, someone will say, "I sent you the version that contained 
> that
> information" -- and over the course of a project you've received multiple
> versions of the same document from various people, stored them in your
> project directory, and now you can't find the version that that particular
> person sent you, without digging through your monstrous Outlook directory
> or, even worse, your archive.
>
> Do you feel my pain?
>
> --Nancy
>
>
>
> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
>
> Create HTML or Microsoft Word content and convert to Help file formats or
> printed documentation. Features include support for Windows Vista & 2007
> Microsoft Office, team authoring, plus more.
> http://www.DocToHelp.com/TechwrlList
>
> True single source, conditional content, PDF export, modular help.
> Help & Manual is the most powerful authoring tool for technical
> documentation. Boost your productivity! http://www.helpandmanual.com
>
> ---
> You are currently subscribed to TECHWR-L as 
> mikestarr-techwr-l -at- writestarr -dot- com -dot- 
>
> To unsubscribe send a blank email to
> techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
> or visit 
> http://lists.techwr-l.com/mailman/options/techwr-l/mikestarr-techwr-l%40writestarr.com
>
>
> To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com
>
> Send administrative questions to admin -at- techwr-l -dot- com -dot-  Visit
> http://www.techwr-l.com/ for more resources and info.
> 
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Create HTML or Microsoft Word content and convert to Help file formats or 
printed documentation. Features include support for Windows Vista & 2007 
Microsoft Office, team authoring, plus more.
http://www.DocToHelp.com/TechwrlList

True single source, conditional content, PDF export, modular help.
Help & Manual is the most powerful authoring tool for technical
documentation. Boost your productivity! http://www.helpandmanual.com

---
You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot- 

To unsubscribe send a blank email to 
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit http://lists.techwr-l.com/mailman/options/techwr-l/archive%40web.techwr-l.com


To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot-  Visit
http://www.techwr-l.com/ for more resources and info.