Re: Tool to clean up MS Word (2003)

["Collin Turner" <straylightsghost -at- gmail -dot- com>]

Another method I've used (but it's not for the faint of heart) is to
save the doc as RTF then use a program like DocFrac to convert it to
HTML and clean out the junk.

https://sourceforge.net/projects/docfrac/

Convert the results back into RTF and apply them to a clean
style/format of your choice. That should strip most of the
undesirables for you.

-Collin
_____________________
 The unofficial words
   ...and blog...
   of a Technical Writer
    collinturner.com

On Tue, Apr 15, 2008 at 1:55 PM, Collin Turner
<straylightsghost -at- gmail -dot- com> wrote:
> Another method I've used (but it's not for the faint of heart) is to
>  save the doc as RTF then use a program like DocFrac to convert it to
>  HTML and clean out the junk.
>
>  https://sourceforge.net/projects/docfrac/
>
>  Convert the results back into RTF and apply them to a clean
>  style/format of your choice. That should strip most of the
>  undesirables for you.
>
>
>  -Collin
>  ________________________________
>   The unofficial words
>   ...and blog...
>   of a Technical Writer
>   collinturner.com
>
>
>
> On Tue, Apr 15, 2008 at 12:49 PM, Lauren <lauren -at- writeco -dot- net> wrote:
>  > Syvia,
>  >
>  > I don't know of tool to do this, but here is what I would do.  It might be
>  > the long way to do things, but I don't know of a shortcut.
>  >
>  > Get a clean document.  Either do the next two steps or do what the MS link
>  > suggests.  I would do this step first to get rid of as many unused styles as
>  > possible to make work a little easier.
>  > 1. Copy everything but the last paragraph mark of the document.
>  > 2. Paste the copied content into a clean document free of any styles, except
>  > the non-deletables.
>  >
>  > Clean-up the document.
>  > 1. Take an inventory of the style names that you want to keep.
>  > 2. Begin at the top of the document and replace styles that you do not want
>  > with styles that you do want.
>  > 3. Use a global search and replace once you know the style name to replace
>  > and check to make sure that styles are correctly applied after each replace.
>  >
>  > If you're dealing with Word's wacky "style + format" feature (whatever it is
>  > called), then you may have more work to do because you will need to either
>  > set the style back to the default format or apply a new style without all of
>  > the "+" stuff.
>  >
>  > 4. "Clean" the document again to eliminate unused styles now that they are
>  > replaced.
>  > 5. Check the styles in the document to make sure that you got them all.
>  >
>  > Alternative to above steps.
>  > 1. Take an inventory of the style names that you want to keep.
>  > 2. Create a new document with the styles that you want.
>  > 3. Print the document.
>  > 4. Copy the content of the messy document and paste it as plain text into
>  > the new document.
>  > 5. Manually apply the correct styles and use your inventory and printout for
>  > guidance.
>  >
>  > Lauren
>  >
>  >
>  >
>  > > -----Original Message-----
>  > > From: techwr-l-bounces+lauren=writeco -dot- net -at- lists -dot- techwr-l -dot- com
>  > > [mailto:techwr-l-bounces+lauren=writeco -dot- net -at- lists -dot- techwr-l -dot- com
>  > > ] On Behalf Of SB
>  > > Sent: Tuesday, April 15, 2008 7:35 AM
>  > > To: Zagorac, Mladen
>  > > Cc: techwr-l -at- lists -dot- techwr-l -dot- com
>  >
>  > > Subject: Re: Tool to clean up MS Word (2003)
>  > >
>  >
>  > > Thanks to all. Indeed, I didn't mean cleaning the HTML.
>  > > What about a tool that identifies duplicate (redundant) styles with
>  > > diferent names?
>  > >
>  > > On 4/15/08, Zagorac, Mladen <Mladen -dot- Zagorac -at- lionbridge -dot- com> wrote:
>  > > > I don't think what Sylvia meant was cleaning up
>  > > Word-generated HTML, but rather unused styles.
>  > > >
>  > > > Sylvia, I haven't tried it out myself, but you might want
>  > > to follow this procedure
>  > > http://support.microsoft.com/default.aspx?scid=kb;en-us;193536
>  > > . One would expect it to work since it comes straight from
>  > > the horse's mouth.
>  > > >
>  > > > Mladen
>  > > > _________
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