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Subject:RE: A doozy even for Word From:"Pinkham, Jim" <Jim -dot- Pinkham -at- voith -dot- com> To:"Pro TechWriter" <pro -dot- techwriter -at- gmail -dot- com>, "Van Boening, Tammy" <Tammy -dot- VanBoening -at- chartercom -dot- com> Date:Wed, 29 Oct 2008 13:50:40 -0500
A little late now for prevention, but if not already done, I'd suggest
always starting with a clean document, especially on a project of this
size and consequence. Take the file you're bringing in. Set all
paragraphs to normal. Strip away all formatting, extra spaces, etc. Save
it as .txt file. Then import the text file into your clean new document,
the one you've already created from your clean, uncorrupted, carefully
designed template. Then apply the styles.
If you've already done this, I'm not sure what else to tell you.
BTW, PT is right on the paragraph character -- it is ^p.
HTH,
Jim
-----Original Message-----
From: techwr-l-bounces+jim -dot- pinkham=voith -dot- com -at- lists -dot- techwr-l -dot- com
[mailto:techwr-l-bounces+jim -dot- pinkham=voith -dot- com -at- lists -dot- techwr-l -dot- com] On
Behalf Of Pro TechWriter
Sent: Wednesday, October 29, 2008 1:22 PM
To: Van Boening, Tammy
Cc: techwr-l -at- lists -dot- techwr-l -dot- com
Subject: Re: A doozy even for Word
This has happened to me in other versions of Word, particularly when
using a template with macros in it.
Not sure about the version you are working in, but you used to be able
to do a search and replace to fix this problem.
Search on the paragraph (you'll have to look up the character--used to
be something like ^p) and replace with the paragraph style, which you
should be able to choose from a style list. It's best to do the search
and replace a paragraph at a time, especially if all the paragraph's
have lost their style link.
This might work, although I'd try it on a copy of your document in case
it does not help.
HTH,
PT
On Wed, Oct 29, 2008 at 1:25 PM, Van Boening, Tammy <
Tammy -dot- VanBoening -at- chartercom -dot- com> wrote:
> And here's a doozy even for Word that I have never seen before and
> have encountered twice now on this particular document on which I am
> working (Vista, Word 2007). In addition to the corruption of the
> Word templates, inconsistent and frustrating auto-numbering and
> bullets, disappearing heading paragraphs and text, all of which I have
> dealt with and have learned some tricks about (thanks to this list),
> when I opened my document today and clicked in a paragraph, I noticed
> that the style was not automatically selected in the Styles list. I
> thought it was just one weird paragraph, but a quick perusal of the
> whole document revealed that every single flippin' paragraph was no
> longer marked with its style
> - all of them were gone like that - body text, headings, etc. I had to
> manually and painstakingly go through each and every paragraph in this
> 100+ page document and reapply the paragraph style. 95% of the time,
> there was no visible change in the layout of the paragraph, but the
> remainder of the time, the paragraph's alignment/spacing above and
> before/indentation would be reset (at least correctly!).
>
> I have never ever encountered this before with Word and this one is a
> good one. Now, if I were copying and pasting from an application like
> PPT or a PDF into the Word document and forgot to apply the desired
> style after copying, then that's one thing, but, all of this text is
> original and entered brand new into the document, so. . .
>
> Any thoughts or suggestions as how to avoid this major fiasco in the
> future? I have absolutely no idea what causes it or how to solve it
> other than the manual paragraph by paragraph approach that I have had
> to carry out twice now.
>
> TIA,
>
> TVB
>
> Tammy Van Boening
> Curriculum Developer
> Charter University
> Charter Communications, Inc.
> tammy -dot- vanboening -at- chartercom -dot- com
>
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