Re: best practices - Word 2007 building blocks & galleries ?

[Tony Chung <tonyc -at- tonychung -dot- ca>]

On Tue, Aug 10, 2010 at 7:00 AM, Paul Goble <pgcommunication -at- gmail -dot- com> wrote:
>
> Since I often create additional building blocks after a template has
> been deployed, I usually distribute building blocks in a separate file
> in %APPDATA%\Document Building Blocks, rather than in the template
> file.  Obviously, that won't work very well if the template is used by
> numerous people.


Templates shared on a file server cause problems because they cannot
be edited or replaced when someone has a document open that is based
on them. To solve this problem, I built a batch file that copies the
shared folder copy into their %APPDATA% locations of my choosing. When
I update my copies of the files, I run a batch file that overwrites
the shared copies from my copies. Then I advise the users to update
theirs. After I get the teams used to this system flow, I will ask IT
to set up an automatic script that copies these files to a user's
workstation immediately upon logging in if the shared copy is of a
later date than the user's.

You could probably use the same technique for document building blocks as well.

-Tony
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