Re: SharePoint Document Libraries

[Scott Turner <quills -at- airmail -dot- net>]

We also use Sharepoint, and it's a major PITA. That may be because the infrastructure is slow, the people in charge are all project managers and none understand best practices for documentation. It's not designed for anything more than sharing content easily between technically illiterate people. In that context it works fine.

Scott

On Feb 10, 2011, at 15:58, "Robart, Kay" <Kay -dot- Robart -at- tea -dot- state -dot- tx -dot- us> wrote:

> We have used it a lot to share documents on projects, including the
> check in and check out capabilities. However, Sharepoint doesn't seem to
> provide as much protection or safety as other source control options, so
> for things we absolutely need to archive, we use Sharepoint when we are
> working on a project and then archive the document using our usual
> source control tool. We have had complaints from people that Sharepoint
> sometimes loses their changes, and that may just be because it works a
> little differently from what they would expect. Until I got the hang of
> it, and I have used several different source control tools, I also lost
> changes once or twice. 
> 
> I do not use it to store the source documents for my technical user
> documentation, however, because of these problems. We use it for things
> like design documents, requirements documents, and so on.
> 
> We also had Sharepoint recently lose a lot of information when we
> upgraded it, but that was not archived documents, as far as I know. We
> had modified Sharepoint so that we could use it to track our tasks,
> stories, and use cases for scrums (moving these things through different
> gates to show what stage they were in, etc.), and all the scrum tasks
> disappeared during the upgrade, which threw our teams off really badly
> for several days.
> 
> Kay R.
> 
> -----Original Message-----
> From: techwr-l-bounces+kay -dot- robart=tea -dot- state -dot- tx -dot- us -at- lists -dot- techwr-l -dot- com
> [mailto:techwr-l-bounces+kay -dot- robart=tea -dot- state -dot- tx -dot- us -at- lists -dot- techwr-l -dot- com]
> On Behalf Of Sam Lightbourne
> Sent: Thursday, February 10, 2011 2:24 PM
> To: techwr-l -at- lists -dot- techwr-l -dot- com
> Subject: SharePoint Document Libraries
> 
> Is anyone using SharePoint for a technical documentation library. 
> 
> 
> 
> I'm probably going to be using it to house a small but growing
> documentation
> library. 
> 
> 
> 
> Our company has installed SharePoint and will be using it for
> collaboration
> on various projects and business related activities. 
> 
> 
> 
> SharePoint also provides versioning and check-in/check-out capabilities
> that
> can be useful as well. 
> 
> There will also probably be a workflow created for review and approval
> of
> documents.
> 
> 
> 
> Anyone have any thoughts, comments, best practices in your experience
> with
> this tool. 
> 
> Regards,
> 
> Sam
> 
> 
> 
> 
> 
> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> 
> Create and publish documentation through multiple channels with
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> Create and publish documentation through multiple channels with Doc-To-Help. 
> Choose your authoring formats and get any output you may need. Try 
> Doc-To-Help, now with MS SharePoint integration, free for 30-days. 
> http://www.doctohelp.com
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Choose your authoring formats and get any output you may need. Try 
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http://www.doctohelp.com

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