RE: Help! MS Word 2010 graphics problems

Subject: RE: Help! MS Word 2010 graphics problems
From: "Ball, Guy" <guy -dot- ball -at- astronics -dot- com>
To: "techwr-l -at- lists -dot- techwr-l -dot- com" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Mon, 3 Aug 2015 15:26:24 +0000


I'm not sure if someone has brought this up yet. Forgive me if they have.

I use Word as my main writing tool and include lots of photos & graphics. One issue might be the size of your graphics. Your max. example of 13,000 KB is actually 13 MB. That's a big file and when you insert it into a Word file it adds another 13 MB to your file size. Add about 10 photos and you could easily be up to 100 MB.

I try to keep my Word files less than 50-70 MB in size. If you start adding lots of big graphics/photos, your file size will grow pretty big. A too-large Word file will cause trouble in part because of Word and in part because your computer may not want to handle such a large file. (Particularly if it's older or has less than optimal RAM.)

(Check the file size of your Word file. If you're having trouble with it and it's about a couple hundred MB, that might be a problem.

For photos, I tend to use .jpgs and size them to about 1 MB each (1,000 KB). My resolution is still very good. I've tried the .png format but for some reason I have occasional graphics where the .pngs don't appear when I open the file. Not sure why. A software friend says it shouldn't make a difference. But from experience, I still with good quality .jpgs.

(And I don't link my photos. Often, I have to share the Word files with engineers so they can modify them. So that's not an option for me.)


Guy Ball
Senior Technical Writer
Astronics Test Systems, Inc.: 4 Goodyear; Irvine, CA 92618

>>>>>>>>>Message: 2

Date: Thu, 30 Jul 2015 17:38:21 +0000

From: Lynne Wright <Lynne -dot- Wright -at- tritech -dot- com<mailto:Lynne -dot- Wright -at- tritech -dot- com>>

To: TECHWR-L <techwr-l -at- techwr-l -dot- com<mailto:techwr-l -at- techwr-l -dot- com>>

Subject: Help! MS Word 2010 graphics problems.

Message-ID: <5277240852533F4793C084E6E16D5B0DB0BFBD -at- MX1 -dot- tritech -dot- local<mailto:5277240852533F4793C084E6E16D5B0DB0BFBD -at- MX1 -dot- tritech -dot- local>>

Content-Type: text/plain; charset="us-ascii"

Hi people...

I've been using an Insert command to add graphics to my MS Word doc, but adding pix this way causes Word to crash A LOT.

To insert a graphic, I do a manual return at the end of the line of text, then select Picture > Insert. The Wrap Text setting I use is In Line with Text; and I'm using .gifs.

These are not super-huge files btw; the largest is 13,000 KB and contains 60 pix.

I tried using Insert > Link to File; but when other users open my docs, the pictures don't appear.

Any ideas on how I could fix either the crashing with inserted graphics; or the vanished linked pix?


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