Re: Looking for classes in indexing

[Lin Sims <ljsims -dot- ml -at- gmail -dot- com>]

I'm producing PDF documents that are not available on the general internet.
They may or may not be printed out, as they happen to be guides for
installing physical devices. As far as I know, a PDF's search is limited to
what's typed in and doesn't do synonyms, and if it's printed out the best
search engine in the world is useless.

(As a side note, even if it is on the internet, I'll often check the index
of a book because the organization and idea association available in an
index is not available via Google.)

On Wed, Jul 25, 2018 at 7:19 PM, <mbaker -at- analecta -dot- com> wrote:

> I'm old too, but let's face it, indexes are the paper substitute for a
> search engine. Anything an index can do, a decent search engine can do
> better (yes, including synonyms). More to the point, even the old are so
> habituated to search now that the only way they are going to stumble into
> your index is if it shows up in a search results.
>
> Unless, of course, they actually are reading on paper, because then the
> index is the poor man's search engine, and in that case it better be good,
> because it has a lot to live up to.
>
> And if there are those out there that still want to claim that indexes are
> better than search engines, here is the clincher: An index only works when
> you have a the right book in your hand. Which means you have to find the
> book before you can use the index. But a search engine searches everything.
> The reader does not have to locate the book first. Indeed, they probably
> never know which "book" their results came from. They live in a world of
> pages, not books, and they find pages using search. Every Page is Page One.
>
> If I was looking for a course to take in this day an age, I would take SEO
> before I took indexing. Unless, of course, I was actually preparing a book
> for publication on paper. (Which, as it happens, I am: Structured Writing:
> Rhetoric and Process, real soon now from XML press. I think it has a pretty
> good index, most of which is Richard Hamilton's doing.)
>
> Mark
>
> > -----Original Message-----
> > From: techwr-l-bounces+mbaker=analecta -dot- com -at- lists -dot- techwr-l -dot- com <techwr-
> > l-bounces+mbaker=analecta -dot- com -at- lists -dot- techwr-l -dot- com> On Behalf Of Guy Ball
> > Sent: Wednesday, July 25, 2018 6:40 PM
> > To: 'TECHWR-L' <techwr-l -at- lists -dot- techwr-l -dot- com>
> > Subject: RE: Looking for classes in indexing
> >
> > As Lynne noted, you really need to determine if an index makes sense for
> the
> > documentation you're creating - particularly if your audience has moved
> into
> > a modern mode of just "searching" for subject matter.
> >
> > We did away with indexes because we always delivered as a pdf file and
> > found that our customer base generally does a simple "find" to quickly
> locate
> > what
> > they wanted. (I sometimes wonder if they even care about TOCs anymore.)
> > By
> > doing away with indexes, we saved many hours (days in most cases) for a
> > tech staff that was already too small and overworked to handle our
> existing
> > workload.
> >
> > I would recommend classes in Frame, some illustrator tool (your choice),
> or
> > some online tool you might think about moving to.
> >
> > (And before I get "hate mail" from indexers and other writers who love
> > them, know that I love indexes myself when reading a particularly
> technical
> > manual.  But I'm also "old" and like reading a paper newspaper every
> > morning.)
> >
> > Guy
> >
> > -----Original Message-----
> > From: techwr-l-bounces+mrcalc=pacbell -dot- net -at- lists -dot- techwr-l -dot- com
> > [mailto:techwr-l-bounces+mrcalc=pacbell -dot- net -at- lists -dot- techwr-l -dot- com] On
> Behalf
> > Of Wright, Lynne
> > Sent: Wednesday, July 25, 2018 9:45 AM
> > To: Lin Sims <ljsims -dot- ml -at- gmail -dot- com>; TECHWR-L <techwr-l -at- lists -dot- techwr-
> > l.com>
> > Subject: RE: Looking for classes in indexing
> >
> > Aside from being able to maintain a high level of fussiness and focus for
> as
> > long as it takes to build, then refine refine refine an index, the key to
> creating
> > effective indexes is being able to figure out what super-succinct
> > terms/keywords, and alternates for those terms, that users are most
> likely
> to
> > look for when they consult an index, and avoiding redundancies. I'm not
> sure
> > that that's something that can be taught in a one-size-fits-all class,
> since it
> > comes down to how well you know the product you are documenting/what
> > search terms are important enough to include, and how well you can intuit
> > how your end users think.
> >
> > So I'd be curious to hear from people who have actually taken indexing
> > courses, with regards to whether they found those courses particularly
> > useful. Once you know how to add index markers with whatever tool you're
> > using, and what syntaxes to use when entering index entries, what else do
> > those courses cover?
> >
> > You may benefit more by creating an index or two, then running them past
> > an experienced indexer who can edit/give you feedback on what to change,
> > until you start getting the hang of what works/what doesn't.
> >
> > Keep in mind that as documentation moves more and more into electronic
> > and web-based output, users probably rely more on search functions than
> > indexes.
> > It's the same concept, in that it comes down to figuring out optimal
> keyword
> > tags; but my point is, you may want to look for a course that is less
> focused
> > on old-school print-doc indexes, and more on search optimization for
> > electronic content.
> >
> > -----Original Message-----
> > From: techwr-l-bounces+lynne -dot- wright=kronos -dot- com -at- lists -dot- techwr-l -dot- com
> > <techwr-l-bounces+lynne -dot- wright=kronos -dot- com -at- lists -dot- techwr-l -dot- com> On Behalf
> > Of Lin Sims
> > Sent: Wednesday, July 25, 2018 11:51 AM
> > To: TECHWR-L <techwr-l -at- lists -dot- techwr-l -dot- com>
> > Subject: Looking for classes in indexing
> >
> > My employer has decided that everyone in the company should be able to
> > get job-related training, and me and my fellow tech writer have been told
> to
> > find something to learn. Since indexes are something we're supposed to do
> > and neither of us has experience with it, I thought that might be a good
> skill
> > to learn and I'm hoping for recommendations.
> >
> > I've got a couple of books on indexing (Larry Bonura's The Art of
> Indexing
> > and Kurt Ament's Indexing: A Nuts-and-Bolts Guide for Technical Writers),
> > but I think as rank newbies we would benefit from some actual classes.
> >
> > I am not really interested in joining the ASI just to get access to what
> appears
> > to be an excellent set of webinars; indexing is an adjunct to our job,
> not
> its
> > focus. (Annoyingly, the Google blip says that STC members can get it at a
> > discount, but I've found no way for STC members who are not ASI members
> > to get the course.)
> >
> > The STC doesn't appear to be running its 2-day "Indexing Skills for
> Technical
> > Communicators" indexing course anytime soon, either.
> >
> > So, any recommendations? There's only two of us, so having someone come
> > in to train is probably too expensive (small company, you know?).
> >
> > --
> > Lin Sims
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-- 
Lin Sims
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