Moving away from MS Word?

[Ole Andersen]

Hello Sylvia Braunstein

I'll not turn this mail into an advertisement, but I think you should spend 5 minutes on DITA Exchange:

- a browser-based forms-interface for editing DITA Topics
- a browser-based interface for composing DITA Maps (the table of content)
- publishing to PDF, multiple on-line-help files, Word, a complete website or... simply by clicking a button
- all based on a complete single-source-publishing and collaboration platform running on SharePoint 2007 Server
- starting at €39 (~$49) per user per month

Please contact me off-list if you require additional information or if you want to set up a one-hour-product demonstration.

Thanks, Ole


Best Regards
>< Content Technologies ApS
Ole Rom Andersen
Director, Co-founder
Harevej 23
DK-8660 Skanderborg
 
Mobile: +45-4044-0553
ora at dita-exchange.com
www.dita-exchange.com
 



-----Original Message-----
From: techwr-l-bounces+ora=dita-exchange.com at lists.techwr-l.com [mailto:techwr-l-bounces+ora=dita-exchange.com at lists.techwr-l.com] On Behalf Of SB 
Sent: 1. april 2007 02:03
To: techwr-l at lists.techwr-l.com
Subject: Moving away from MS Word?

Hi,
We are a medium-sized company growing faster than I can handle.
I am currently the sole technical writer for the whole company but I think
that we will soon have a team.

I believe that MS Word (2003) is no longer answering our needs.

   1. Documents are very large (over 600 pages), they are very complex
   and Word isn't behaving well despite the fact that I have the best computer
   in the company.
   2. Contents is repeated in different documents and it is difficult to
   update it everywhere. Therefore, single sourcing might be required
   3. We need a better place than the network to organize the
   documentation and keep track of revisions. We have a PDM (Agile) for the
   whole company and we use it for documentation revision control but is this
   good enough? Do we need better centralized documentation management?
   4. At some point (soon), we will need to do on-line help. We are
   currently using Flare for conversion to HTML pages but it is not handling
   well large and complex documents. I know there is a new version which may be
   better (I haven't tried it yet).

Here are my questions:

I know about FrameMaker<https://owa.voltaire.com/exchweb/bin/redir.asp?URL=http://www.amazon.com/gp/product/0321131681?ie=UTF8%26tag=raycomminc%26link_code=em1%26camp=212341%26creative=380429%26creativeASIN=0321131681%26adid=eb682ceb-aac6-4554-923a-999d8a95ab1d>,
I have heard about AuthorIT, Dita, etc. I was also told by the marketing
manager to look into Documentum for document management.

   - What factors should a growing company take into consideration if and
   when moving onto more efficient tools?
   - What tools that are available today that are indeed more efficient
   than Word for a medium-sized company?
   - Is there a site, a thread something that compares these tools?
   - What tool is most recommended for a smooth transition?
   - Pricing considerations might also be a factor but probably not the
   most important fact.

Any input and advice would be greatly appreciated.

I am inclined to investigate
AuthorIT<https://owa.voltaire.com/exchweb/bin/redir.asp?URL=http://www.amazon.com/gp/product/0670032611?ie=UTF8%26tag=raycomminc%26link_code=em1%26camp=212341%26creative=380429%26creativeASIN=0670032611%26adid=3708ef57-6c8f-499d-8ec1-fe9992fa8cdf>
but
I am not sure this is an affordable investment or a recommendable tool for a
medium-sized company.
I apologize if these questions have already been asked before (I am pretty
sure they have). In such case, I would appreciate it if anyone could send me
some pointers to those discussions.

Thanks,

SB
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