TechWhirl (TECHWR-L) is a resource for technical writing and technical communications professionals of all experience levels and in all industries to share their experiences and acquire information.
For two decades, technical communicators have turned to TechWhirl to ask and answer questions about the always-changing world of technical communications, such as tools, skills, career paths, methodologies, and emerging industries. The TechWhirl Archives and magazine, created for, by and about technical writers, offer a wealth of knowledge to everyone with an interest in any aspect of technical communications.
>Do you have a document numbering system to track document files? If so, is
>it a numbering system that is sequential? Or, do you have a system that
>identifies the document number to a specific product line? For example,
>product A may have the letter A in the doc number.
I am currently researching information for a white paper on a Document
Indexing Identification System. The current method I am reviewing would
include a Global format and would borrow ideas from the Internet, Federal ID
Numbers, and private/corporate Business Unit Designations. A number would
be assigned to each document created within an organization, business,
etc. - no matter what type of document. For instance, the following would
be used for XYZ Corp.: US.999999999.10.0001 where the US is obviously for a
business based in the US, 999999999 would be the Federal Tax ID of the
business, 10 would be a business unit within the business such as
Administration and 0001 would be the actual number of the document (this
could be increased to 000001 depending on a standard for the number of
documents a business may need depending on their size).
I have also reviewed how a document would be formed using HTML. The
following may not be formatted correctly for your e-mail viewer but would
look something like this:
<HTML>
<HEAD>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<META NAME="Document Indexing Identification" CONTENT="DII:
US.726000226.15.0001">
<TITLE>Policy 13:028: Security on the Internet and Internet Access</TITLE>
<META NAME="Template" CONTENT="D:\Program Files\Microsoft
Office\Templates\Policy.dot">
</HEAD>
<BODY LINK="#0000ff">
I have used the META NAME tag to include the Indexing Identification for an
on-line document.
These are just some of the ideas I am reviewing. Bear in mind that there
may be problems associated with including a Federal ID number in the
document's HTML and aspects of the numbering system may change once I get
advice back from legal. Also, there may be problems with differing business
unit designations across multiple organizations. This idea is not perfect
or anywhere near it, it's just a starting point for me. If you have other
suggestions, substitutions or solutions - let me know.
This is a free-for-all. Bash the idea, rip it, modify it, like it - I've
got pretty thick skin. I'm primarily looking for feedback.
*** Deva(tm) Tools for Dreamweaver and Deva(tm) Search ***
Build Contents, Indexes, and Search for Web Sites and Help Systems
Available 4/30/01 at http://www.devahelp.com or info -at- devahelp -dot- com
Sponsored by DigiPub Solutions Corp, producers of PDF 2001 Conference East,
June 4-6, Baltimore, MD. Now covering Acrobat 5. Early registration deadline
April 27. http://www.pdfconference.com.
---
You are currently subscribed to techwr-l as: archive -at- raycomm -dot- com
To unsubscribe send a blank email to leave-techwr-l-obscured -at- lists -dot- raycomm -dot- com
Send administrative questions to ejray -at- raycomm -dot- com -dot- Visit http://www.raycomm.com/techwhirl/ for more resources and info.
