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Just a couple of other things that should be considered when keeping
hardcopy reviews:
1. The copies should be useful. They should identify both the reviewer
and the date of the draft.
2. The copies should have meaningful edits.
I once walked into a situation where the I followed a writer who had
(apparently) kept every copy of every printout that had scribbles on it,
including the ones where the writer was self-editing/revising. The
copies didn't tell me anything useful at all about the evolution of the
document and took up a good deal of space on my desk. They all went to
the recycling bin.
Also check your company's risk management policies on retaining draft
documents.
For the record, I don't recall ever having to produce review copies
after-the-fact, but I'm dealing with internal business software, not
something that is more high-stakes. And if I were in business for myself
and dealing with a true client/service provider relationship, for damned
sure I would save copies as things went along and retain them for a
given period of time, which would be determined by talking to my
attorney.
Lisa
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