RE: Word 203 numbering question

["Lauren" <lauren -at- writeco -dot- net>]

"Copy Number"?  Like a sequential numbering of printed copies?  You might
not like my solution to that.  Here's my solution if I understand your
situation correctly.

Include all of your copies as separate sections in one document and use
sequential numbering or section number for the first page of each copy.  If
your document has numbering, then you may need to work through Word's
numbering confusion when you re-start numbering with each section.  In my
test, the only thing that got screwed up was the total number of pages,
since that number did not reset.  If your document already has multiple
sections, then you will get hosed with my method.

1. Begin with your document.
2. Insert your copy number with a field, something like, "Copy [Section
Number]" or "[Seq number]," whatever rocks your boat.
3. Copy your document.
4. Insert a new, "odd number" section at the end of your document.
5. Paste your document.
6. Begin section at page 1 if you use page numbering (Insert > Page Numbers
> Format > Start at 1 > Close).
8. Repeat 4-6 for each additional copy.
9. Print.

Lauren


> -----Original Message-----
> From: techwr-l-bounces+lauren=writeco -dot- net -at- lists -dot- techwr-l -dot- com 
> [mailto:techwr-l-bounces+lauren=writeco -dot- net -at- lists -dot- techwr-l -dot- com
> ] On Behalf Of poshedly -at- bellsouth -dot- net
> Sent: Monday, August 25, 2008 8:21 AM
> To: techwr-l -at- lists -dot- techwr-l -dot- com
> Subject: Re: Word 203 numbering question
> 
> Folks,
> 
> After further experimenting, I've developed a workaround for 
> my own question.
> 
> Instead of printing out seven copies of the one-page cover 
> sheet and hand-numbering that one digit, I changed it into a 
> seven-page document and used Insert > Field > Page (note that 
> this variable is not in the footer or header).
> 
> I still welcome any other suggestions, too.
> 
> This workaround still doesn't address the possibility of a 
> future multipage document requiring its own "copy number" on 
> each page (in the foot / header or elsewhere).
> 
> -- Kenpo in Atlanta
> 
> -------------- Original message from poshedly -at- bellsouth -dot- net: 
> -------------- 
> 
> 
> > Folks, 
> > 
> > Here's a Word 2003 question I've not seen answered here before. 
> > 
> > Question: How to print the copy number of a document? 
> > Details: I need to print out seven documents and I need to 
> state "Copy 1 of 7", 
> > then "Copy 2 of 7" and so forth on each cover page. 
> > In the past, I did the low-tech thing and simply used a 
> Sharpie to hand-number each cover page, but surely there's a 
> better way. I've started to investigate Insert > Field, but 
> there it gets too tricky and I don't know 
> > which way to turn. 
> > 
> > Help, please? 
> > 
> > -- Kenpo in Atlanta 
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