Document Management Systems

[Trish Robertson <trobertson -at- casenetllc -dot- com>]

Hi,

I've been charged with locating a document management system for our technical docs, including work flows, business requirements, functional specs, technical design specs, and so forth; customer-facing docs, including user, administrator, installation, architecture, deployment, and upgrade guides, and database references; and online help files. We currently aren't using wikis or blogs to any extent but might in the future.

We need to store, organize, and share documents, have version control and access permissions, and receive change notifications. We need to be able to do string searches in the collection within sets of files and by file and folder titles. We need to search different file formats--MS Word, Excel, FrameMaker, RoboHelp, HTML, XML, and plain text.

An additional condition for a document management system is that it be useful in an adapted Agile Scrum environment, which we are just embarking on.

And yet another condition is that the system be free or low cost.

For those of you with experience using or ideas about document management systems, I'd love to hear from you.

Thanks, Trish

Trish Robertson
Tech Writer








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